Add an other approval to your time sheet in timesheet details by clicking the 'Add' button then 'Add other approval'.
A modal will appear and the fields listed below need to be filled out:
- Practice
- Pay Code (Mileage, Airfare, Hotel, etc.)
- Type (Comp, Billable, or both)
- Amount
- Unit Type - This will default based on what you put in the pay code field
- Units
- Transaction Date
- Pay Period Date - This will determine which pay period the other approval will show up under.
- Add any notes (if applicable)
- Upload a receipt/file
*NOTE - When adding an other approval where the Pay Code = Mileage, Kimedics will calculate the Amount field based on what is put in the Units field. These calculations are based on a standard value that is provided by the IRS every year. The rate used for 2025 is .70 cents per mile. The amount CAN be overwritten if a different rate is used within an organization.